The Cottage Lake Library is a busy and stimulating space where, on any given day, you may find our wonderful Librarian Mrs. Sterling teaching students about new literature or developing new research skills, or you may find hard-working students reading to our Reading with Rover furry friends, or you might find groups of students participating creatively in the Maker Space during rainy day recess time.
A database offers quick access to reliable, accurate and authoritative information that has been gathered together in one place. Below are links to databases to which the Northshore School District subscribes in order to help students locate this quality information and enhance learning.
These are all accessible from home. Please see Mrs. Sterling or your classroom teacher for passwords.
|World Book Encyclopedia|
|World Book Spanish|
Students can check their library account from home by following these simple steps:
- Click on the Library Catalog button on the left side of this page.
- In the top right hand corner of the page, click the "login" button
- For students in Kindergarten through 3rd grade , Username: student ID# , Password: student ID#
- For students in 4th through 6th grade , Username: student ID#, Password: Birthdate MMDDYYYY
- (If your student changed his/her password at school, then the password for the catalog will be whatever the new password is)
4. Click on the "My Info" tab
[NEEDS FURTHER REVISING AS SCREENS SHOTS AND FORMATTING DID NOT TRANSFER ACCUARATELY FROM FILE - BETTER ACCESS OPTION FOR THIS DOCUMENT?]
Cottage Lake Library Volunteer Handbook
The Circulation System
Any computer can be designated a search station or circulation station by the type
of login information provided. The library uses the following login information:
Student Search Stations
In order to access the circulation system, you must be logged into Destiny (our online patron access catalog or PAC system) as a library staff member. To log into
Destiny, use the following steps:
1. Open a web browser (Safari) and proceed to the Cottage Lake Library website. All computers in the library should open to the website by default but you may also type the URL http://library.nsd.org to view a list of all the Northshore libraries, then click on CL.
2. Click on the Library Catalog link in the middle of the page.
3. In the very upper right corner of the catalog page, click the link that says “login”.
4. Enter the following library staff username and password:
Now you will see two new tabs at the top called “Circulation” and “Back Office”. The Circulation tab is where you will check-in and check-out books and the Back Office tab is where you will run reports.
Circulation: Check-in, Check-out, Renew
When you first arrive for class, check in books, then scan each shelf marker for the class you are helping with. Put into two (or more) stacks, students who can check out and students who cannot. Some volunteers choose to divide it further into those who can check out 0, 1, 2 or 3 books. Children cannot check out if they have over due books, fines owing for lost books or they are at the check out limit. 1 for K, 1 for First, 2 for 2nd and 3 for all other classes.
Check in books:
In the Circulation tab, choose the Check In option on the left side the screen.
Scan each book and watch/listen carefully to verify that each book was properly
1. Choose the Check Out option on the left side the screen in the Circulation tab.
- Kindergarten may on have ONE book out at a time now TWO after winter break
- 1st may have ONE now and TWO after October
- 2nd may have TWO books out
- 3rd -6th may have THREE books out
- Exceptions are made for intermediate students who need additional books for classroom projects AND who don’t have any overdue items
- Only ONE magazine should be checked out per patron
- When checking out to younger students try to monitor if the book is a ‘just right’ book
- You can ask Mrs. Sterling if any override is necessary on any account or if you are logged in under her account, you may use your judgment
- Put magazines into laminated magazine envelope
- Give each student a bookmark
- Collect the shelf markers, rubber-band them and place in grade order on the shelf to the right of the circulation station.
- Check Holds bin behind desk and pull any holds that are ready for your class. Put those with the cards for the class.
- Check Holds basket on counter and pull orange hold slips.
- Find patron by typing the name in the box and entering.
- Go to Holds tab on left of page and then click on “add hold”.
- Type in the title of book, choose the right book if more than one comes up, then save.
- A hold confirmation should come up. Return to “check out” tab.
Running Overdue Notices/Reports:
Overdue reports should be run for each class if there are overdues. Individual notices can be run for students who have items overdue for two weeks or more.
Follow the steps below:
1. Go to Back Office Reports, click on the Patron tab on the right. From here, notice the top link that says “Checked out Overdue Materials Unpaid fines” (see below).
2. From here you will see list of the various kinds of reports that have previously been run/printed. Typically, we print an Everything Out report for a particular class. We also have Individual Notices report. You can either run a report as-is or edit the report (notice the icons on the right).
3. If you chose to run a report, click Run and then the Job Manager will come up and it will indicate that the report is in progress (first screen shot below). You will need to click the “Refresh” link at the top of the page to refresh your screen. Please note that the screen will NOT
refresh for you. When the screen is refreshed, you will see the latest report at the top (see below second screen shot).
4. From here, click on the View and the report will be downloaded to the desktop and opened in Acrobat Reader.
Editing a Report
To edit, change, or customize a report, follow these steps after Step 2 above.
1. Click on the Edit option while on Step 2 above.
2. You will proceed through three steps (see screenshots below). Step 1 and 3 are most relevant. Step 1 sets up the formatting for the report and Step 3 tells who will be printed.
3. At the last step, click Run Notices or Save and Run.
4. Then follow the earlier instructions to run and print the notices.
1. Sort books by type (fiction, nonfiction, magazine, picture book, yellow tape, etc.) using the library carts to the right as you come in the front door, under the windows.
2. Put books in order on the carts BEFORE taking them out to the shelves. This will save you a lot of running around.
“F” followed by the first three letters of author’s last name. Example: F Pau
Dewey decimal # and first three letters of author’s last name. Example: 398.2 Mar
“P” followed by the first three letters of author’s last name. Example: P Bro
Beginning Chapter Books:
“P” followed by the first three letters of author’s last name. Example: P Osb (With red “Easy”sticker - size 6 x 9)
“Ref” followed by the Dewey # and the first three letters of author’s last name or volume name. Example: Ref 031 Wor
- Bridge Books have Yellow (changing to GREEN this year) tape on the spine and belong in their own area by the 398.2 shelves near the picture book section.
- The Fairy, folk and scary tales are classified as 398.2 through 398.8 and are shelved near the picture books.
- Easy readers are kept in the boxes under the windows in the picture book section and we try to keep like characters together, but it’s not necessary to alphabetize them.
- Copies of the same title should be together on shelves.
- Books should be pulled to edge of shelf.
- Book supports should be placed at end of shelves and pushed to the left if there’s room.
Check the following (once daily):
Bookends pushed to the left.
Books lined out to the front of the self.
Look for books that have fallen behind rows.
Books obviously in the wrong area (fiction in nonfiction, etc.)
Stray self markers.
Shelf Reading (bi-monthly):
Pick a shelf or section of the library and make sure all of the books are in order. The fiction shelves go quickly and the nonfiction is the most time consuming (but the most needy). Be sure to note where you left off so another volunteer can keep going.
If a student loses or damages a book, he/she must pay the fine. If the original book is found the student will receive a refund. Mrs. Sterling will advise or do it herself if a child turns in money or a check.
Processing new books
We have a cart in the workroom with books in different stages of processing. Stephanie and Carol and Suzanne will take care of steps 1-4 and all trained volunteers can help with finishing up.
Step 1: Unpack books - Check them against packing slip. Put packing slip in Library Office.
Step 2: Apply barcode – Barcodes in the top drawer under the fridge. Note that preprocessed book will already have a barcode. Apply a barcode label protector if the barcode will not be covered by a dust jacket or contact paper.
Step 3: Enter books into system.
NOTE: only parent helpers who have completed the parent training may input books into the system. Suzanne will provide specific cataloging instructions prior to entering books in the system.
We enter books in the system before applying a spine label (since we generate spine labels already in the system). Use the following steps:
1. Check that the book is somewhere in the Destiny system. Be sure to check “Look in Northshore School District” in the PAC catalog.
2. If the book is in the Destiny system somewhere, click on the book to view the record. Look for the “Add Copies” in the upper right. If the book is NOT in the system, give to Suzanne and she will take it from there.
3. See below for circled fields:
Enter call number
See invoice or list price
See Mr. Putnam for
selection (See Mr.
4. Save your work.
Step 4: Print Spine Label – This is a two-step process.
1. Add new copies to the Spine Labels resource list.
a. Go to Catalog > Resource Lists (look on the left side)
b. View the “Spine Labels” list
c. “Remove All” at the bottom so you start with a new blank list.
d. Chose the drop down box “I want to add to this list.”
e. Scan each new barcode.
f. Save the list.
2. Run a report of the new spine labels and print out the sheets.
a. Back Office > Reports > Library Materials > Copy Spine/Pocket Labels
b. From the page below, view the report, load spine label sheet, and
Step 5: Apply Spine Labels – cover with label protector IF book will be uncovered.
Step 6: Cover Book – Dust jacket mylar cover OR contact paper
Mylar Cover – used to cover dust jackets on HARDBACK books
1. Remove dust jacket from book
2. Choose appropriate size mylar sheet – we have 10”, 12” and 16” rolls
3. Slide the cover the book between the paper and plastic layers
4. Center and make sure the cover is very snug between layers facing
5. Fold the excess mylar/paper towards you so that it is behind the
6. Tape in two or three places
7. Use scissors to trim the excess mylar – it’s OK to cut of a sliver of
the book jacket
8. Wrap the cover back onto the book and apply book tape in four places.
Contact Paper – we use Demco Vistfoil in 9”, 12”, and 18” sizes.
1. Place paperback book or magazine on contact paper
2. Measure and mark a 1” to 1 1/2” perimeter around the book (notice the
helpful lines printed on the contact paper backing)
3. Cut with scissors – Fold in half and crease
4. Peel back the contact paper and gently roll the book down onto the
sticky surface (make sure it is centered)
5. Peel off the rest of the contact paper and continue to gently lay down
the book – beware of air bubbles! Remove air bubble with the folding
6. Cut the corners and place cut pieces on inside corners. Make diagonal
cuts where the covers meet the spine.
7. Fold the edges inward. (again, being careful to avoid bubbles)
8. Use folding bone to get out the last of the air bubbles
9. Trim excess from along top and bottom of spine.
Step 7: Additional Tape – Additional 1” white or clear book tape may be applied
between the end papers and the front/back cover.
Operation Management: The following should be done on a periodic basis:
Pencils and colored pencils sharpened.
Table toolboxes sorted out. Colored pencils in clear box, regular pencils on
one end, scissors in the middle, and pens on the other end.
Fill pencil and paper holders alongside PAC stations.
Surfaces cleaned once a week: tables, circulation counter, PAC station
Stapler and tape dispensers filled.
Return an classroom book tubs
Check to make sure PAC stations are on the library search page.
Make bookmarks – use templates in the “Bookmarks” drawer in the
Magazines: Students may check out ONE magazine per week. Please note the
Keep the magazine area neat - Sort out magazines onto their respective
Repair magazine take-home envelopes OR make new ones!
As magazines are returned, monitor for issues that are in poor condition.
Put the copies that are torn or severely wrinkled into delete cart.
Procedure for NEW magazines: (Mrs. Deome will do steps 2-5 on Wednesdays)
1. Use wide tape machine to reinforce spine.
2. Apply a new barcode of the back right corner.
3. Enter magazine into the system. Use the same procedure for books except that
we only have ONE record for each magazine subscription and we just add
copies. See Mrs. Sterling for specific cataloging instructions.
4. Slip the new magazine into the hard magazine display cover and place on top of
5. Put old magazine issue on the shelf underneath so it can circulate.
Thank you to Mark Putnam for the Handbook Outline!
- Assist with student activities
- Straighten magazines
- Sit with primary classes during story time to help monitor behavior as
- Check for odd jobs on small desk behind counter
- Clean tables, counters, keyboards, chair backs, etc. with sanitizing wipes
- Clean monitors with special wipes and dry well
- Dust shelves
- Face shelves-pull books to edge of shelf
- Pull damaged/illegible call numbers
- Cut paper for call number notes by circulation stations & replace pencils as
- Fill holes in displays with appropriate books
- Organize and straighten Recess Games shelf
- Assist with Lost and Found organization, find any jackets with names,
- check on library catalog for student’s classroom, and send to the
- classrooms. See if you recognize any items and return them.
A Quick Look at Volunteer Responsibilities
Check books in and out (manage shelf markers)
Straighten books on shelves as you re-shelve
All books with yellow ”new” tape stand on top of shelves near where they would
go), on back window display, or on other display.
P-picture books - alphabetical by author’s last name.
E on the spine are easy readers. They go in plastic bins in P area
Yellow tape on spine go behind the P area by Folk Literature
F-Fiction - alphabetical by author’s last name
Non-fiction (Dewey Numbers on Spine) - number order all the way to the last
decimal, then alphabetical by author’s last name
Assist with student activities
Sit with primary classes during story time to help monitor behavior as
Check for odd jobs in workroom (covering, bookmarks, labeling, etc.)
Clean tables, counters, keyboards, chair backs, etc. with sanitizing wipes
Face shelves-pull books to edge of shelf
Pull damaged/illegible call numbers
Cut paper for call number notes by circulation stations & replace pencils as
Kids LOVE reading to the dogs! Reading with Rover is special time in the Cottage Lake Library. Community volunteers and their trained dogs visit our school approximately once a month to be reading companions for children.
Reading with Rover helps turn the reading environment into a non-threatening place where children can read for the fun of it! There is no risk of being embarrassed when he/she mispronounces a word, reads at a slow speed or does not comprehend the exact meaning of sentences.
Studies have shown many other beneficial aspects of children reading to dogs including:
- Increased motivation to read independently
- Increased self-confidence and self-esteem
- Increased sense of support
- Reduction of stress/anxiety
One study suggests having a child read aloud to a dog for 30 minutes a week could maintain that child’s reading ability over the summer vacation until he returned to school!
Learn more at Reading With Rover
Many children forget some of what they've learned or slip out of practice during the summer months. This is commonly known as the Summer Slide. Reading during the Summer months is a great way to help prevent the Summer Slide. Many libraries and book stores offer incentive programs to keep students motivated to read during the summer months. Check out the links below for suggested summer reading lists and local places that will reward your child(ren) for their summer reading.
King County Library System Summer Reading Program
Visit the Woodinville, Redmond, Duvall or Bothell Library branches to learn more about their summer reading program and access many book lists of interest from their webpage.
Sno-Isle Libraries Summer Reading Program
Visit Sno-Isle Library branches in Mill Creek, Snohomish and Lynnwood. Find a good book, story time and other activities
Kids Explore Summer begins June 1, 2018
Barnes & Noble Summer Reading Program
Read eight books and complete the Barnes & Noble Summer Reading Journal to earn a free book.
Half Price Books Summer Reading Program
Read for 300 minutes in June or July to earn Bookworm Bucks from Half Price Books. Reading log, printables and book lists.
University Book Store Summer Reading Program
Visit the University Book Store in Mill Creek or U District to participate in their summer reading program. Read 5 books to earn a prize, read 10 books to earn a free book, cool button and book coupons.
Third Place Books Summer Reading Program
Visit Third Place Books in Lake Forest Park, Ravenna, or Seward Park, grab a reading passport, record books read and and earn prizes!
2018 Summer Reading Lists from ALSC
(Association for Library Service to Children)
Scholastic Summer Reading Program
W: 9:15 - 3:30
T, Th, F: 9:15 - 4:30
Mrs. Sterling loves books, learning, and sharing here at Cottage Lake Library. Her background in teaching goes back 25 years, with time off at home with her two children, Dorothy and Philip, who have now moved on to college themselves. Mrs. Sterling's first degree is a BFA in Graphic Design. Next, she went back for her teaching certificate and a few years ago, she got her Master of Library Science degree from University of North Texas.
When she's not reading children's books, she loves going to Sounder's matches, walking her Italian Greyhound named Gracie, traveling, tide-pooling, gardening, and hanging out with Clifford the Big Red Dog (aka: Mr. Sterling)